Straight answer
Best AI meeting note takers for small businesses
Last checked Nov 5, 2026. Every price comes from the tool's own pricing page.
The short answer
Best AI meeting note takers for small business as of Nov 5, 2026: start free with Fathom, Fireflies.ai, Granola Basic or Wispr Flow Free - Granola's catch is that Basic history is 30 days.
The lowest-priced paid plans we list on annual billing are Fireflies.ai Pro at $10 a seat a month, Wispr Flow Pro at $12 a user a month and Granola Business at $14 a user a month. Fathom Team and Read AI Pro are both $15 a user a month on annual billing.
All prices were read from each tool's own pricing page on Nov 5, 2026.
Compared, with sources
| Tool | What it does for you | Plans and prices (as shown) | Free plan | Source |
|---|---|---|---|---|
| Granola | AI meeting notes that stay on your device rather than sending a meeting bot, for Zoom, Meet and Teams. | Basic $0/user/mo (30 days of meeting history) · Business $14/user/mo · Enterprise $35/user/mo · nonprofits 50% off Business | Yes | Pricing page checked Nov 5, 2026 |
| Fathom | Joins your video calls and writes notes, summaries and action items. | Free forever · Team $15/user/mo billed annually, $19 monthly (2-user minimum) | Yes | Pricing page checked Nov 5, 2026 |
| Fireflies.ai | Records, transcribes and summarizes meetings, with search across calls. | Free $0 · Pro $10/seat/mo billed annually, $18 monthly · Business $19 annually | Yes | Pricing page checked Nov 5, 2026 |
| Wispr Flow | Voice dictation and an AI meeting notetaker on Mac, Windows, iOS and Android. | Free $0/mo (limited Notetaker, weekly meeting limit) · Pro $15/user/mo monthly, or $12/user/mo billed annually | Yes | Pricing page checked Nov 5, 2026 |
| Read AI | Meeting summaries, transcripts and action items, plus search across meetings, email and chat. | Free (5 meetings a month) · Pro $15/user/mo billed annually, $19.75 monthly | Yes | Pricing page checked Nov 5, 2026 |
| Otter.ai | Live transcription and meeting notes, with a free basic plan. | Basic free · Pro $16.99/user/mo monthly, lower on annual billing · Business $30 monthly | Yes | Pricing page checked Nov 5, 2026 |
| Loom | Record a quick screen video instead of holding a meeting. | Starter $0 (25 videos, 5-minute recordings) · Business $18/user/mo | Yes | Pricing page checked Nov 5, 2026 |
Order: free-friendly device-side notes first, then by lowest paid price on annual billing, then a video tool that can replace some meetings. Plans and limits are summarized from each pricing page; open the source for the full list.
Questions people ask
What is the best AI meeting note taker for a small business?
Best AI meeting note takers for a small business as of Nov 5, 2026: start free with Fathom, Fireflies.ai, Granola Basic or Wispr Flow Free. Granola Basic keeps only 30 days of meeting history in-app. The lowest-priced paid plans on annual billing we list are Fireflies.ai Pro at $10 a seat a month, Wispr Flow Pro at $12 a user a month and Granola Business at $14 a user a month.
Is there a free AI note taker for Zoom, Google Meet or Teams?
Yes. Fathom, Fireflies.ai, Granola, Wispr Flow, Read AI and Otter.ai all list a free plan. Free plans have limits on meetings, summaries, minutes or history (Granola Basic is 30 days), so check each pricing page before you rely on one.
What is Granola's catch on the free plan?
Granola Basic is $0 per user per month, but meeting history is 30 days. Notes older than 30 days are stored but not accessible in-app until you upgrade, per Granola's pricing and docs checked Nov 5, 2026.
What is the cheapest paid AI meeting assistant?
On Nov 5, 2026, Fireflies.ai Pro was $10 a seat a month billed annually ($18 monthly), Wispr Flow Pro was $12 a user a month billed annually ($15 monthly), Granola Business was $14 a user a month, and Fathom Team and Read AI Pro were both $15 a user a month on annual billing.
Do I need to tell people a meeting is being recorded?
Recording and consent rules vary by place, so we cannot give legal advice. A simple habit is to tell everyone at the start of the call that an AI note taker is recording, and to let them say no.
How were these prices checked?
Each price was read from the tool's own pricing page on Nov 5, 2026 and is linked in the table. Nothing on this page is sponsored, and the order is not for sale.
Sorted for usefulness, not payment: nothing on this page is sponsored. Prices change, so check the tool's own page before you buy. Nothing here is legal, tax or financial advice. How we check prices
New tools and price changes, once a week
One short email. Every price has its source and the date we checked it. At most one sponsor per issue, marked “Sponsored.”
Free guide: 18 AI tools under $20 a month for a small business, every price sourced and dated. No sign-up needed to read it.